Google Drive offers an easy and secure way to access all of your content, enabling storing, sharing, and collaboration on files and folders from any mobile device, tablet or computer. Drive, which integrates seamlessly with Docs, Sheets, and Slides, complements your team’s existing technology, even allowing you to collaborate in Microsoft Office files without the need to convert file formats. In fact, you can edit and store over 100 additional file types, including PDFs, CAD files, images, and more. With so many different options and ways to upload files in Drive, you may find yourself having to make some decisions around Shared Drive vs. My Drive and permissions. If you’re suffering from decision paralysis, you’re not alone. Consider the following to help guide you in your decision making:
Why move local files into Google Drive?
Google Drive allows you to access files from any location and any device. It provides a cohesive place for teams to easily find what is most important and collaborate in real-time, enhancing your team’s collaboration ability and enabling you to work faster and more efficiently. Plus, it eliminates the struggle of having multiple versions of files all stored in different locations.
What files can be moved to Google Drive?
Any file type can be stored in Google Drive! However, this is a great time to do clean-up. If you have files you no longer need, do not move them to Drive. This will give your new home for storage and collaboration a fresh start.
How should files be moved into Google Drive?
Choose a time at the end of your day when you have a secure and stable internet connection. Moving by folder or small sections can help speed up the process.
Where should files live in Google Drive?
When moving content to Drive, the first decision is to determine if that content should be owned by an individual or a department. Both have their advantages and your decision should be based on how those files are used and shared. My Drive is best for content and folders that are shared with smaller groups or even just one person. Shared Drives are best for content that should be owned by a department, team or project.
Who is responsible for migrating files to Google Drive?
If your team has shared files, designate one person to move those files into Google Drive. This will prevent duplicates.
When will files be migrated to Google Drive?
Consider a deadline for file migration. After this set date, all files can be found in Google Drive. Communicate expectations and decisions early with your team to ensure a successful day 1 in Google Drive.
These are just a few tips to help you get the most out of Google Drive. Optimizing productivity and collaboration in your organization starts with a strategy that determines the most effective way to engage users early on, but change management can be a challenging undertaking, even for the most tech-savvy companies. To ensure a truly transformative implementation of productivity and collaboration tools, and to make sure your organization is taking advantage of all of the features in Google Drive and Google Workspace, it’s vital to invest in a results-driven change management strategy. Change doesn’t just happen; it takes a big push. If you don’t have the internal resources and skills required to make change stick, then we encourage you to find the right partner who can do most of the pushing for you. At SADA, we’ve helped countless organizations successfully integrate cloud collaboration platforms into their teams’ behaviors, business processes and cultures. If you’re looking to simplify organizational change, empower your employees and maximize ROI, let’s talk.