5 ways Google Workspace for media and entertainment is transforming operations

By SADA Says | Cloud Computing Blog

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Media and entertainment companies are developing and integrating new technologies, as well as creating content that is seen by millions and generates billions in global revenue. But behind the systems that enable digital animators to bring dinosaurs to life (at least on screen) or empowers users to share their dreams with the world, are companies that need innovative tools to help them boost productivity, ROI, and collaboration.

Check out how five ways that implementing Google Workspace for Media and Entertainment strengthens companies’ focus on innovation and audience satisfaction:

Collaborate better with cloud-based projects

Nearly every media and entertainment organization struggles with meeting KPI, getting feedback on designs and mock-ups, and efficiently managing tasks. What can companies do to ensure projects are finished on-time and (hopefully) under budget?

Google Docs, Sheets, and Slides are cloud-based tools for word processing, spreadsheets, and presentations. These files are all hosted safely and securely in Drive, another Google Workspace tool, meaning employees can also say goodbye to the age of emailing files back and forth, or wondering if the document they’re working on is the most current. Colleagues simply click on a link to the file, input their edits, and collaborate by accepting changes or adding comments. Projects get completed faster because edits to files can be made in real-time; as an added feature, users can access these files even when they have little or no internet connection.

Google Workspace for media and entertainment enables more secure file storage

In the age of hackers, cyber threats, and phishing, media and entertainment sectors have become high profile targets and mistakes not only drain the bottom line, but can send shockwaves throughout organizations. Relatively small crimes, like a stolen password for streaming entertainment content, can cost companies $10 per month per user, in perpetuity. Historically, piracy has been an annual, multimillion dollar thorn in the side of production houses, and a North Korean hack on a studio effectively ruined a movie before it was even released, even causing the U.S. State Department to get involved (it also played a major role in costing the studio head her job).

Drive and Vault are two highly secure document storage tools in Google Workspace. Drive enables employees to upload files, share with colleagues, and make edits, while Vault houses completed files (with added digital protections) for future use. Administrators can control who has access to these files, giving organizations an extra level of security and employee accountability. Workers spend about 13 hours – 28% of their week – on emails, but Drive and Vault virtually eliminate email as a file transfer tool, which gives team members extra time in their week to focus on bigger priorities.

Get faster feedback and strengthen customer engagement

Audiences might be more fragmented than ever, but they’re also easier to engage with than ever, and two numbers can help you harness their passion: 78% can’t live without their mobile devices and 71% say they never turn them off. They interact with the world so much through their phones (or tablets); rather than fight it, how can you align their preferences with strengthening your relationship with them?

Forms is a tool that enables companies engage with customers and audiences and solicit their feedback through a safe portal. Users can create digital forms to acquire contact information, get comments about media or entertainment content, and register fans for events and promotions. Internally, organizations can use them for time-off requests or distributing/gaining acknowledgement of their policies. No matter how Forms is leveraged, users simply create the form and share the link with its intended audience. Forms can be created on and accessed by any device.

Manage production timelines from one location

The average enterprise-level organization uses 70 collaboration tools. But do all those tools actually lead to more productivity? In most cases, the answer is no. Employees want one single platform that can be the springboard to driving value.

Sheets and Calendars are two Google Workspace for Media and Entertainment tools that streamline and strengthen operations. The former enables users to create colorful, organized, impactful spreadsheets that can help users analyze everything from ad spends to production budgets and more, ensuring that projects are finished on time and with a tangible ROI. Workers can also better consolidate data and forget about the multiple data entry points that are inherent to having perhaps too many tools.

The modern workforce spends about 160 million hours per year spend in transit, and much of that is wasted through unnecessary trips and poor communication. Stop wasting your workforce’s time! Calendar enables employees to view each other’s schedules, quickly set up meetings or on-site events, and change times based on people’s’ availability. This makes it easy to create call sheets or coordinate shooting schedules to ensure that everyone knows where they need to be. Admins can also plan and distribute tasks, track productivity, and solicit feedback, all with the goal of boosting productivity and collaboration and pleasing ROI-focused executives.

While engaging customers with content is always an uphill strategic battle, Google Workspace ensures that the tactics behind content production are more seamless than ever. Organizations can rest assured that their sensitive files – everything from employee data to high profile content that may attract hackers – are safe and secure behind advanced digital protections. Employees can also interact, collaborate, and meet deadlines faster.

Nicolette Simanovich

Nicolette Stepakoff
Sr. Enterprise Consultant Google Workspace
SADA Systems 

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